Name: Heart of the Holidays Festival | Hartsville Christmas Parade – A Winter Wonderland
Start: 2025-12-06T17:30:00-05:00
End: 2025-12-06T17:30:00-05:00
Location: Downtown Hartsville

CONTACT INFORMATION

Organization

Email

Point of Contact Cell Phone:

Point of Contact Name:

Second Contact Name:

Phone

Organization Summary

In 50 words or less, please provide information about your organization to be reference by the Parade Emcee during the parade at the judge's table.

Entry Category

FEE SCHEDULE

Group A- $50 Per Unit

Commercial Business
Community Organization
Gymnastics
Dance Company
Vehicular Club (=1 Unit)
Pageant Titles
Media

Group B- $30 Per Unit

Religious Organization
Athletic Organization
Cheerleading Group
Choral Group
Non-profit Organization

Group C- Fee Waived

Marching Band
Public Service
Public Officials
Drill Teams

UNIT ENTRIES

Check any of the following features that apply to your unit. Check all that apply:

Total number of expected unit entries

(Ex.: 2 floats, 4 walkers (2 per float)

Name of Rental Company

Rental Company Phone Number

CHRISTMAS LIGHT DECORATIONS (MANDATORY)

What is a Night Christmas Parade without LIGHTS? All units participating in the parade are required to be well lit. Vehicles and Floats must use electric lights to accent their displays via portable generators and/or car adapter plug-ins. Walkers and Marching units will be required to wear with anything creatively lit such as: battery-operated headbands, hats, necklaces, glasses, bracelets, or with the use of reflective tape, tinsel, glowsticks, etc. throughout the entire parade. ABSOLUTELY NO BLUE LIGHTS. The ‘Use of Lights’ will be discussed at the Mandatory Safety Meeting call before the event.

Please submit your name below confirming you understand that you must use lights and that you or someone from your organization will be at the mandatory safety meeting (one-on-one call or meeting)::

INSURANCE REQUIREMENTS

All submitted information will remain private and will only be used for parade verification purposes.

All motorized units (i.e. cars, trucks, golf carts, etc.) MUST have a valid Driver’s License. A copy of each driver’s license for those driving in the parade must be submitted to the City of Hartsville. Attach copies below.

Maximum file size: 268.44MB

All participants are required to provide proof of personal vehicle insurance for any vehicles being driven in the parade. Please attach a copy of your insurance below.

Maximum file size: 268.44MB

THE SANTA CLAUSE

Ho Ho Ho, everyone knows there is only one Santa Claus, and he likes to ride on top of the City of Hartsville Fire Truck at the end of the parade! Therefore, no replicas, no impersonations, and no costumes resembling Mr. or Mrs. Claus will be allowed on any unit during the parade. Please sign below:

GENERAL GUIDELINES

UNIT ENTRIES INFORMATION

CUSTOMIZED FLOATS
All custom floats must be built on a trailer or flatbed with at least two (2) axles, pulled by a separate vehicle unless self-propelled. Pickup trucks, cars, vans, and buses are not floats. Custom float entries must provide their own tow vehicle. Tow vehicles must be decorated so that the entire unit has a coordinated appearance. Trailer hitch or attachments must be secure and checked prior to the parade.

CYCLES AND SMALL MOTORIZED UNITS
Motorcycles, bicycles, and mini-cars are only accepted when part of an organization and only if the motorcycles, bicycles, and mini-cars participate as a performing unit or when the equipment is part of a professional act.

CARS, TRUCKS, AND VANS
An individual vehicle is not eligible to participate unless it is unique (i.e. recognized classic or antique car) or decorated. Trucks used to pull floats must be decorated. Individuals in the vehicle should be part of the entry presentation. ALL vehicles and riders are required to have holiday lights and decorations.

HORSES AND OTHER ANIMALS
Due to safety and insurance requirements, only organized equestrian units with trained horses and experienced riders will be considered for participation. Any unit with animal(s) is 100% responsible for cleaning after the animal(s) on parade grounds, during the parade or having animals diapered.

REQUIREMENTS

Units must display their Line Up Number during the parade. This number will be assigned
 according to line up positions and provided at Mandatory Safety Meeting.
*Portable Generators may not be enclosed inside a vehicle.
*NO PERFORMING at the Judge’s table; this causes delays in the parade cadence.
*Riders on floats may not get on and off the float during the parade at any time.
*No one will be allowed to ride on the hood or roof of any vehicle.
*No political campaigning is allowed during the parade; this causes delays in the parade cadence.
*No items, such as candy, will be thrown; items may be handed out along the parade route.
*Walkers must walk at least 10 feet from the side of moving vehicles. Limit 2 walkers per unit.
*Units with children must have adults riding/walking with them for the entire parade.
*One representative must attend MANDATORY SAFETY MEETING: A one-on-one safety meeting or phone call will be scheduled with one of our parade coordinators prior to the event.

By signing below, I acknowledge that I have read and agree to the requirements of the Heart of the Holidays Christmas Parade.

RULES AND LIABILITY WAIVER

In consideration of your accepting my entry, I hereby, for myself, my child and all participants of my entry, my heirs, executors, and administrators, waive and release any
rights and claims for damages I, my child, or entry participants may have against the City of
Hartsville and its representatives, successors and assigns for any injuries suffered by myself
or my child or entry participants at any activity sponsored by these groups. I have read in its
entirety the general rules and the entry guidelines for participating in the 2025 Heart of the Holidays “A Winter Wonderland” Christmas Parade. I understand that if I fail to comply with all the participation guidelines, requirements, or fail to attend a MANDATORY SAFETY MEETING, my entry will be removed from the parade lineup. No
exceptions. No Refunds.

I understand that an electronic signature has the same legal effect and can be enforced the
same way as a handwritten signature. By typing my name below, I am electronically signing my application.

Name of Group or Participant

Date

For Office Use Only

Application Received

Fees Received

Insurance Received

Driver's License

Heart of the Holidays Festival | Hartsville Christmas Parade – A Winter Wonderland

Heart of the Holidays 2025 Christmas Parade Application